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Streamlining hotel payments: the future of corporate travel booking

Hotel payments are messy. Travellers use personal cards, invoices disappear, and finance teams end up chasing data that never quite lines up. The lack of visibility makes it hard to stay on top of spend or close the books with confidence.

Corporate Traveller is bringing clarity back to that process by integrating virtual cards with Conferma directly into the booking experience, giving businesses full visibility and control over hotel spend. The system automates payments, links every transaction to the right booking, and frees finance teams from the constant chase for missing data.

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Why hotel payments create so much friction

Hotel spend is one of the hardest areas for businesses to control. With bookings happening across multiple channels and payments split between personal and corporate cards, data becomes fragmented fast.

Decentralized bookings also create blind spots. Unused credits often go unreported or used incorrectly and become even harder to track if a trip is cancelled and reissued. Consolidating through Corporate Traveller brings every booking, credit, and change into one view.

The impact hits both finance and travellers: teams struggle to reconcile charges and forecast accurately, while travellers deal with deposits, personal card holds, and slow reimbursements that distract from the trip.

How Conferma virtual cards change the process

Conferma virtual cards replace traditional hotel payment methods with a digital, automated solution. When a booking is made through Corporate Traveller, a unique virtual card number is automatically generated for that reservation. Travellers can also access the virtual card directly through the Melon app or the Conferma app.

That card:

  • The hotel stay is billed directly, and based on your company’s policy, a personal credit card may not be required at check-in..
  • Automatically matches the charge to the booking, ensuring accuracy.
  • Provides a single invoice with the total charge and tax breakdown for straightforward reconciliation.

The payment flows securely through Corporate Traveller and the hotel’s system, meaning finance teams see every charge tied to a specific traveller and trip. No missing data. No manual workarounds. Just clean, verifiable information from booking to reconciliation.

woman sitting at a desk looking at her phone

Visibility, accuracy, and confidence create bigger impact

Virtual cards don’t just save time, they give finance back control. Every transaction is traceable, every invoice accounted for, and every payment linked to a traveller and policy. That level of visibility means:

  • Better reporting: Finance can see exactly how much is being spent and where.
  • Fewer errors: Automated data capture reduces the risk of mismatched entries.
  • Faster close-outs: Month-end reconciliation takes minutes, not hours.
  • Happier travellers: No more out-of-pocket costs or awkward card issues at check-in.

For organizations with more complex financial processes, such as Indigenous communities, non-profits, or those using multiple funding streams, this level of transparency changes the game. It simplifies accounting, protects budgets, and ensures compliance without adding layers of admin.

Corporate Traveller’s hotel program advantage

Conferma’s virtual card technology is only part of the story. Combined with Corporate Traveller’s hotel program, businesses gain a complete, flexible solution that saves both time and money.

Clients get access to:

-56,000+ hotels and over 2 million accommodation options worldwide.
-Rate auditing to ensure the lowest available rates are always secured.
-A flexible, no-contract model tailored to how each business travels.

Managing hotel spend can be complex for SMEs — especially with multiple bookings, varied payment methods, and reconciliation headaches. With Corporate Traveller, you gain access to a wide range of hotel options that support virtual card payments (VCC), giving you centralized control, enhanced security, and simplified reconciliation — without compromising on flexibility or rate competitiveness.

– Nicholas Kroplelin, VP of Corporate Land Partnerships and Strategy at FCTG

That means one integrated process: simple booking, secure payment, verified rates, and clear reporting. No hidden fees. No surprises at check-in.

woman sitting inside a hotel looking out

The future of business travel payments

As the business travel industry moves toward automation, digital hotel payments are leading the way. Virtual cards powered by Conferma make payments secure, efficient, and completely transparent, while Corporate Traveller brings the human touch and expert support behind every booking.

Ready to simplify your company’s hotel payments?

Learn how Corporate Traveller can streamline your business travel program.

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