Corporate Travel Duty of Care

Safer Travel

Safer travel starts here

To keep your travellers safe, they need support and assistance - anytime, anywhere. This not only ensures that they are safe, but also that they feel safe. The safer your employees feel on their travels the more relaxed and productive they’ll be, improving staff retention and streamlining the travel experience.

The best way to ensure your traveller’s safety? Preparation. Put a plan in place to reassure your travellers and give them a game plan for every situation. With the right prep, you’ll know exactly where all your travellers are and how to reach them at any point of their journey. 

Your travellers need to know what’s what.

The best way to prepare for any travel hitch is to brief your staff on safety procedures before, during and after travel. 

 

While they pack their bags

  • Cover the basics: Give your travellers a rundown of your travel policy, your health and safety policy, and the risk assessment for their trip.
  • Trip specific details: Make sure they know about any health and fitness aspects of their travels, as well as visa and vaccination advice.
  • Update contacts: Give them emergency contact numbers for you and your travel insurance provider. Ensure their traveller profiles are up-to-date, including their next-of-kin information.
  • Standard procedures: Let them know any standard procedures they’ll need to follow, like sending a text or email when they arrive at their destination.

 

On the road

  • 24/7 support: If things don’t go to plan, your travellers need to know where to turn. Give them a way to access support when and where they need it.
  • Traveller tracking: Provide traveller tracking technology to pinpoint any travellers at risk.
  • Updates and alerts: Implement crisis response plans to contact, locate, and inform your traveller in an emergency.

 

Safe at home

  • Follow up: It’s a good idea to survey your travellers after their journey. Make sure they understood the safety procedures and ask for feedback.

 

Start here

A good travel management company (TMC) makes duty of care simple. With our decades of experience, we’ll help you analyse risk and develop a plan for your travellers - before, during and after travel.

 

While you pack your bags

  • Control bookings: Identify high risk or out-of-policy bookings.
  • Set up travel alerts: Keep you and your travellers informed of potential disruptions
  • Maintain traveller profiles: Always have the information you need at hand, including the most up-to-date emergency contact information for your travellers.

 

On the road

  • 24/7 support: Give travellers support throughout emergencies. Melon provides 24/7 access to travel experts, anywhere, on any device.
  • Traveller tracking technology: Melon’s traveller tracking technology means you always know where your travellers are.
  • Updates and alerts: If something does go wrong, Melon can inform your travellers immediately. Get automatic updates and alerts on delays, cancellations, and travel disturbances.

 

Safe at home

Regular reporting: Spot out-of-policy bookings and risky destinations so you can tighten up your travel policy compliance.

There are three things to remember when you’re dealing with traveller safety:

  • Plan ahead
  • Train your staff
  • Communicate updates to your staff and key stakeholders.

After a full year of lockdowns and restrictions you might be asking - what will our future travel budget even look like? Businesses left and right have been re-forecasting budgets after each major announcement regarding COVID-19. Add reduced resources and increased traveller safety needs to the mix and you’ve got an overwhelming amount of pressure to get the budget right.

Does your duty of care policy need an upgrade?

Chat with our experts about keeping your travellers safe.

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