The power of a dedicated travel manager for energy projects
When your crews are flying into remote camps, offshore rigs, or weather-prone northern towns, it’s mission-critical that your team has a reliable point of contact no matter the time. Delays don’t just throw off meetings; they stall multimillion-dollar projects, disrupt crew rotations, and trigger a domino effect of idle time and cost blowouts.
That’s where a dedicated travel manager makes all the difference.
For oil and energy companies, having one go-to person managing the moving pieces means fewer headaches, less risk, and smoother operations, regardless of how complex the route.
Dedicated support, not just a booking agent
While most people think of travel managers as just booking flights and hotels,” says Farhana Ahmed, a Corporate Traveller expert specializing in the Oil and Gas industry, “the real value lies in our ability to anticipate issues before they happen.
From navigating fog delays in northern Alberta to stitching together commercial flights, helicopters and chartered ground transport, travel managers work behind the scenes to keep things moving and budgets intact. Farhana often flags policy overspend before it becomes an issue and reroutes crew travel ahead of storms.
Complex logistics? Handled.
Farhana explains that travel in the energy sector is nothing like other industries.
“While most industries are typically centered around urban hubs, corporate offices, or client-facing destinations, oil and energy often involves travel to isolated or offshore locations,” she says.
That isolation, the unpredictability of weather, and the challenge of coordinating multiple modes of transport, means there’s no room for error.
We help piece together multi-leg itineraries that combine commercial flights, charters, helicopters, and ground transport to ensure smooth connections to remote or offshore sites,” Farhana explains. “We also manage bulk bookings and recurring itineraries for rotating crews, ensuring cost-efficiency and consistency.
That kind of proactive, logistical expertise means fewer missed connections, lower costs, and less wasted time for your company and team members.
When things go sideways, we don’t
Energy projects don’t run 9 to 5 and neither do travel disruptions. Whether it’s a missed flight or a storm system rerouting your entire operation, you need support that kicks in instantly.
When the President of a major joint venture missed a key flight to Calgary, it could have meant major fallout. Instead, his Executive Assistant called Farhana. Within minutes, a complex new itinerary was in place with the earliest available flight and minimal delays. Crisis averted.
I immediately reached out to Farhana, and her quick thinking and problem-solving abilities were nothing short of impressive,” the EA shared. “She worked swiftly to find alternative flights that got him to Calgary in time for his meeting, despite the complexity of the situation… We were all relieved and grateful for the seamless solution she provided.
Support that never clocks out
There are few things that put your mind at ease when you’re facing a disruption, but having one person who knows your team, routes, preferences, and policies like the back of their hand, matters.
So, what happens if you’re doing it yourself or using an agency with a generalist approach?
Some of the costliest travel mistakes stem from poor planning and last-minute bookings, especially when accessing remote or offshore locations,” Farhana says. “Without a centralized travel program, companies often miss out on negotiated savings and struggle with policy compliance. Inefficient crew rotations can lead to idle time, overtime costs, and operational delays. A lack of contingency planning further adds to expenses when disruptions occur due to weather or emergencies. Also, using agencies that aren’t specialized in oil and gas travel can lead to missed savings and limited support for complex trips.
That’s why at Corporate Traveller, we guarantee 24/7 service, real-time itinerary management, and deep knowledge of oil and energy travel. Your dedicated travel manager isn’t just a helping hand, they’re an extension of your team — keeping operations on track while you focus on the bigger picture.
Peace of mind. Every time.
You could have ten moving pieces, three modes of transport, and a snowstorm in the mix, and still make it to site on time. Why? Because you’ve got one person who knows your business, your people, your policies, and your routes by heart.
Farhana sums it up: “We know the company’s travel nature, routes, and business inside out, which means we can act fast and reduce downtime.
Interested in saving yourself some time, money, and headaches? That’s the power of a dedicated travel manager.