Corporate event planning without the extra effort

Whether you're an EA, a procurement lead, or a commercial owner watching budgets and governance, suddenly you're juggling venues, suppliers, and a hundred moving parts. Without specialist support, costs can spiral, quality gets hard to control, and delivery becomes inconsistent. 
 
Corporate Traveller Meetings & Events has you covered. Our team brings global buying power, trusted supplier relationships, and genuine hands-on support to every event. From venue sourcing to post-event reporting, they're there when it matters, making sure nothing slips through the gaps.

Managed meetings for 10-200 attendees

Corporate Traveller Meetings & Events handles the behind-the-scenes details, keeping everything on track so you can stay focused. Managed Meetings offers high-touch planning, onsite support, and clear coordination from venue sourcing to day-of delivery for a stress-free experience, every time.

 

  • Meeting travel and logistics management
    • Flights, hotels, and ground transportation, including UK rail and airport connections 
    • Group accommodation management, covering room block arrangements, cancellation terms, and venue contracts 
    • Transfers coordinated end-to-end, from airport arrivals to venue drop-offs 
    • Real-time management of flight manifests, rooming lists, and layouts 
    • Contract and supplier management with flexible rates via Flight Centre Travel Group (FCTG) negotiations, helping you stay in budget, in policy, and get the most out of every pound spent 
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  • Meeting venue sourcing and planning
    • Venue sourcing with customised options shortlisted against key criteria: capacity, layout, accessibility, privacy, AV requirements, and total costs beyond room hire 
    • AV setup and food and beverage coordination tailored to your event format and attendee needs 
    • Dedicated event technology where required 
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  • Onsite meeting support
    • Immediate attendee assistance
    • Agenda and schedule coordination
    • Onsite expertise to resolve issues before they become problems
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Corporate event management

Big events need big expertise, and a team that keeps up when plans change.
Corporate Traveller Meetings & Events handles every stage, from brief to delivery to post-event evaluation, so your next event of 75 or more feels joined-up and built to deliver results. The team brings creative strategy, supplier relationships, and hands-on coordination to conferences, exhibitions, and brand activations - keeping budgets, logistics, and stakeholders firmly in hand.

 

  • Event planning, budgets and delegate coordination
    • Event objectives and success measures set from the outset 
    • Programme planning across sessions, speakers, and schedules, with contingency arrangements built in
    • Budget and supplier cost control through FCTG's negotiating power 
    • Delegate communications managed end-to-end, from save-the-dates to post-event follow-ups, with accessibility requirements considered across venue, content, and logistics 
    • Registration technology set up and managed for a seamless attendee experience, with post-event reporting and insights 
    • Centralised project management across all suppliers, with clear communication throughout
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  • Event production and onsite support
    • AV and stage design 
    • Content and speaker coordination 
    • Sponsor and special guest coordination, where supported 
    • Onsite delivery and support, with real-time changes handled by travel experts
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  • Post-event reporting and evaluation
    • Surveys, insights, and actionable reporting
    • Financial reconciliation, post-event evaluation, and ROI analysis
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Corporate event planning support for your team

Planning an event looks different depending on your role. Whatever's on your plate, you get the right support to make it work, without the stress. 

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EAs and office managers

Events are a big ask when your calendar is already full. Let us take the heavy lifting off your hands so you can stay in control without drowning in the details.
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Procurement teams

Getting the most from your suppliers doesn't have to be a headache. You'll get clear terms, budget visibility, and confident spend that ticks every policy box.
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Business owners

Your events should move the needle. Hand off the planning to a team that's got it covered and focus on what you do best.

Customer success stories

From leadership meetings to large-scale company gatherings, Corporate Traveller Meetings & Events helps brands and organisations create memorable experiences, smooth delivery, and measurable business value.

Talk to our meetings and events team

Corporate Traveller Meetings & Events brings the passion, expertise, and services to take care of every essential detail, from sourcing the perfect venue to managing communication, logistics, and follow-up. With expert support from brief to delivery, nothing falls through the gaps, your people stay engaged, and your business gets more out of every meeting.

 

Get in touch today

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Frequently asked questions 

  • Do I need event experience to work with Corporate Traveller Meetings & Events?

    No. Many customers come to us because event planning is important, but not their full-time role. We guide you through the process from first ideas to final reporting.

  • What's the difference between managed meetings and event management?

    Managed meetings focus on smaller groups and more structured meeting processes, including logistics, AV, venue sourcing, agendas, and onsite support.

    Event management covers larger or more complex live events, with broader planning, travel, creative, and post-event delivery.

  • Can Corporate Traveller Meetings & Events handle last-minute changes?

    Yes. Whether plans shift, participants change, or suppliers need updating, we adapt quickly and keep your event moving.

  • How do you help manage corporate meeting & event budgets?

    Through FCTG's global buying power, we negotiate rates and lock in savings early. Cancellation terms are built into your budget from the start, and additional costs, from AV upgrades to catering, are tracked throughout so you always know where you stand.

  • How much do corporate meeting and event management services cost?

    Every event is different, so pricing depends on the size, complexity, and technology requirements involved. We’ll work with you to understand what you need and provide a tailored quote.

  • What makes a meeting effective?

    Effective meetings have a clear agenda shared in advance, the right participants in the room, and someone responsible for taking notes and tracking actions.

    Keeping the group focused on what needs to be discussed, and ending with clear next steps, is the most important thing you can do to make meetings worthwhile.

  • Who should be invited to a business meeting?

    Invite only the people who need to be present or who can directly contribute to the topics being discussed. Inviting too many participants is one of the worst things you can do for meeting productivity. Keep it focused, and share notes with anyone else who needs to stay informed.

  • What does post-event reporting and evaluation include?

    Post-event evaluation helps you understand what worked, what didn't, and what to improve for your next event. It covers attendee feedback, financial reconciliation, and any unusual challenges that came up during delivery, giving you the ability to plan smarter next time.

  • What is included in your meeting and event management services?

    From venue sourcing and delegate registration to supplier management, AV coordination, and onsite support, we handle the tasks that typically fall to whoever's already overloaded. You stay focused on outcomes; we take care of the details.

  • Can Corporate Traveller manage both our event and attendee travel?

    Yes. Corporate Traveller Meetings & Events handles your event planning, venue, production, and onsite delivery, while Corporate Traveller manages your attendees' flights, hotels, and transfers. The two services work together under the same roof, so your event logistics and travel are coordinated from one place, with no gaps and no doubling up on effort.

  • How does the meeting and event planning process work?

    It starts with a brief covering your objectives, attendee numbers, dates, location, and budget. From there, a dedicated team takes it end to end, with clear timelines, regular updates, and proactive communication so nothing catches you off guard.