Film & TV production travel management
Getting your story from script to screen takes planning. With Stage and Screen handling your crew and talent travel, you’ll be able to get everybody on set, on time.
Lights, camera, check-in
Your world never stops. Neither do we. Our film and TV production-savvy travel experts keep your cast and crew moving with flexible travel solutions.
Plan trips for the full crew
Get end-to-end business travel management and 24/7 support for anything your production crew needs. d.
Production-focused travel management
Location scouting in a remote location. Storing equipment over multi-day shoots. Apartments where VFX teams can fix it all in post.
When it comes to production travel logistics, we can help plan complex itineraries and niche travel arrangements to remote locations. Last-minute changes are a breeze, and we'll be ready for any emergency or crisis management scenario. You can also say goodbye to restrictive rates; we'll make sure you can travel with everything you need.
Group and star treatment
Our film and TV production travel services cater to all your different types of travellers.
- Groups: We can organise group flights, accommodation and transfers for your crew, including exclusive car hire rates.
- Stars and VIPs: Our agents anticipate your VIPs’ needs and tailor travel to their preferences -all while ensuring discretion and top-tier service.
- Management: Your dedicated team manage business travel plans for the big bosses too, while keeping travel spending in check.
Moving equipment
Cameras, costumes, props and other equipment travel freight needs to be timely and treated with care. Whether you’re travelling domestically or internationally, our negotiated media baggage rates will keep your costs low and gear moving. The best part? We ensure crews, talent and equipment move in sync, so nobody finds themselves empty-handed on set.
"Stage and Screen has been incredibly helpful in navigating us through all of the country entry requirements and visa queries we had. There were so many factors to consider, so their advice and assistance were much appreciated.."
Sarah Ireland, Senior EA, The Ink Factory
Get started with us
Every business has unique travel needs for its crew. Share your challenges, and one of our experts will be in touch to help.
It's time for elite travel management
Stage and Screen has been helping production companies with the industry's unique demands for more than 30 years. As a specialist entertainment business travel management company, our team know how to handle travel logistics so production deadlines aren't delayed or go over-budget.
- One platform for bookings, approvals, and travel reports
- 24/7 global support for all your travellers
- Live duty of care dashboard for VIPs and travelling teams
- Negotiated air and hotel rates and exclusive perks thanks to our global buying power
- Cost-effective solutions so budgets don't go sky high
TV, film & production travel FAQs
-
What is production travel management for film & TV, and how does it differ from standard corporate travel?
Film production travel management is the coordination of travel and logistics for the film and television industry, typically handled by a travel management company like Stage and Screen.
Travel management is more than a travel booking service; it's also about managing any last-minute changes, providing reporting and analytics, and working with you to build out any custom travel requirements.
Our 24/7 film and TV travel specialists are available to support any projects, whether that’s location scouts, night shoots, reshoots, big or small productions. By tailoring the experience to you, we can make things happen fast and fix problems even faster.
-
How do you align flights, hotels, and ground with call sheets and production timelines?
Whatever the scale, your travel requirements will be timed to your needs. Flights, hotel rooms and other travel plans will be aligned to call-sheets, so productions can run seamlessly. After working with production companies for more than 30 years, we know what it takes to manage travel services around your deadlines and crew.
-
Do you provide 24/7 production support for situations like night shoots, overruns, and disruptions?
Yes, Stage and Screen is available 24/7. Our after-hours agents are always ready to resolve issues in real time. From lightning-fast ticket reissues for flights to emergency transport or additional hotel rooms, we are on call to help with any delays or changes to events.
-
Can you place soft holds on group air and negotiate hotel blocks with flexible terms?
Absolutely, no sweat. We can soft hold group air and accommodation, protecting your schedule as everything shakes out. Nobody wants to be locked into a booking after plans change, so we work around the clock to keep you flexible. This service includes last-minute name changes, reissues, and crew swaps, and our undivided attention to give you the breathing room you need.
-
Do you help with visas and work permits for people and equipment?
Yes, our specialists help you ensure your paperwork is in order and aligned to your itinerary.
-
Can you work within per-diems/fixed budgets and support POs, job codes, and split billing?
Yes, we regularly work to fixed budgets and can set up our technology to display when a flight or hotel is out of the per-diem limit. We can help you maximise frequent flyer numbers and rewards at both a business and individual level.
And yes, we can split billing by project, tour, unit, or cost centre, and align with your PO or job code system for clean, easy reporting. Everything can be handled in Melon, so all expenditures can be tracked and reconciled easily.
-
What reporting do you provide at the project level?
Your Stage and Screen team will keep you updated on the progress of your budget while production is underway. They will have strategies and solutions to keep spending on track, to save money, and to manage any unexpected pressures.
As part of our wider business travel solutions, you get access to Melon. In Melon, you can track your entire travel budget, including spend, savings and policy compliance.