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Expense & Spend

Prospend

Receipts pile up. Finance chases approvals. Month-end reconciliation eats days it should not. The Corporate Traveller and ProSpend integration fixes that - travel expenses are captured, categorised, and reconciled automatically, with no manual uploads and no end-of-trip scramble.

Available in: Canada, New Zealand

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Contents

 

About the Integration

When Corporate Traveller bookings are paid via CT Pay - our payments & expense solution - ProSpend creates the expense claim for you automatically. No action required from the traveller. No manual uploads or forwarded emails. 

Finance teams can choose how claims are structured: 

  • Individual e-claims: A claim is automatically created for each traveller, with new trips added daily. 
  • Consolidated e-claim: A single centralised claim is created in your accounts payable portal, with each new trip added to the same claim. 

Out-of-pocket expenses can also be captured and tracked in the same platform, giving finance teams a complete picture of travel spend in one place. Approved claims push directly to your finance system, with built-in policy enforcement ensuring spend stays 

About Prospend

ProSpend is an Australian-built expense management platform designed to take the admin out of expense reporting. It gives travellers flexibility through instant virtual cards and gives finance teams control through real-time visibility, approval workflows, and automated reconciliation. 

ProSpend connects directly to major accounting platforms, making it straightforward to push reconciled data into your existing finance system. It is built for the way Australian finance teams work - with GST handling, local compliance, and no workarounds required. 

Key Features

  • Instant virtual cards: Issue single-use virtual cards instantly for travellers. Cards can be added directly to mobile wallets for contactless payments with no physical card needed. 
  • Auto-sync of booking charges: When Corporate Traveller bookings are invoiced, ProSpend automatically creates the expense claim and syncs the transaction data - no manual entry required. 
  • Out-of-pocket expense capture: Travellers can log meals, transport, and other incidental expenses in one place alongside booked travel charges, giving finance a complete view of trip spend. 
  • Spend limits and approval rules: Set spend limits, approval workflows, and usage controls across teams. Finance stays in control without creating bottlenecks for travellers. 
  • Real-time spend visibility: See exactly where travel budget is going as it is spent - not at month-end. Budget owners and finance teams get live oversight of every trip. 
  • Direct integration with accounting software: Reconciled, approved expense data pushes directly to your accounting platform, reducing manual re-keying and speeding up month-end close. 
  • Reduced fraud risk: Built-in safeguards and single-use virtual cards minimise fraud exposure for both travellers and the business. 

Use Cases

High-volume business travellers 

Frequent travellers no longer need to save paper receipts. Booking charges flow into ProSpend automatically, and out-of-pocket expenses can be captured in the app as they happen. By the time the trip ends, the expense work is largely done. 

Finance team efficiency 

Accounting teams eliminate the month-end scramble. With booking charges autoclaimed and out-of-pocket expenses in one place, reconciliation takes a fraction of the time. Data is structured, coded, and audit-ready from the start. 

Budget owners and managers 

Department heads and cost centre owners get real-time visibility into travel spend across their teams - enabling proactive cost control and policy compliance monitoring without waiting for end-of-period reports. 

Businesses managing on-trip incidentals 

For trips that involve meals, transport, or other ad hoc costs outside the main booking, ProSpend virtual cards give travellers a controlled, trackable payment method. Spend limits are set in advance. Transactions sync automatically. No receipts to chase. 

Getting Started

We work in partnership with ProSpend to help onboard customers prior to activating the integration centrally, so individual travellers do not need to do anything to get started. 

Once enabled, booking charges flow into ProSpend automatically. Your team can then configure virtual cards, approval rules, and select accounting tools that you already use. 

Ready to get started? Speak to your Corporate Traveller account manager today. 

 

 

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