woman sitting inside a hotel looking out

Corporate hotel booking services

You might think it's easy enough to book hotels on your favourite website. But there's more to hotel bookings for corporate travel then you might think.

Our corporate hotel booking service gives your travellers access to global inventory, the best prices, competitive rates, negotiated discounts, smart policy controls, and expert support, all through one streamlined place.

Whether you’re managing a handful of frequent travellers or a full company travel programme, we help you book better, save more, and stay in control.

speak to a travel expert

Trusted by thousands of companies worldwide

Why businesses choose our corporate hotel booking service

Better rates & more choice

Access exclusive corporate hotel rates, preferred partner properties, and global inventory that goes far beyond public booking sites. Our rates are negotiated for UK SMEs, so your travellers get better options and your business gets meaningful savings.

Policy compliance built-in

Every hotel search automatically aligns with your travel policy, helping travellers book within budget caps, preferred hotels, and required safety standards. No manual policing. No exceptions slipping through.

Duty of care confidence

Real-time visibility, traveller tracking, and risk alerts ensure your employees stay safe during every hotel stay. We help you meet your duty-of-care responsibilities without adding administrative burden.

Dedicated support when you need it

Our travel experts are available 24/7 for last-minute changes, complex itineraries, or unexpected disruptions. You get reliable support that keeps travellers moving and ensures a seamless travel experience, reducing stress for internal teams.

Benefits

Access to exclusive and negotiated hotel rates
Save money on every hotel booking
Streamlined policy compliance
Enhanced traveller safety and support
24/7 expert assistance

speak to a travel expert

Corporate hotel booking made simple

Managing hotels manually is time-consuming, expensive, and difficult to control. Our corporate hotel booking service centralises everything, from search to approval to reporting. This gives you more control over your bookings and payments, so your teams can book confidently and stay productive.

You can monitor bookings in real time, ensuring effective oversight of all employee travel arrangements.

Flexible pay options, such as pay later or pay upon arrival, make the booking process more convenient and help you manage your travel budget with ease.

ct-hw-get-your-time-back-travel-policy-algorithm

Smart hotel search and booking

Search and compare rates across thousands of global hotels, including business hotels, corporate-preferred properties, and negotiated corporate rates. Traveller preferences, loyalty numbers, and company requirements are automatically applied to every result.

Built-in hotel policy controls

Ensure every booking stays within budget and complies with safety and sustainability standards. There is no minimum spend requirement for using our hotel booking service, so you can have maximum flexibility and no hidden costs. You can even set automated rules to reduce the risk of non-compliant bookings.

Traveller profile personalisation

Store traveller profiles, loyalty memberships, room preferences, and company details in one place. Storing company address details in traveller profiles streamlines account verification and ensures access to business rates. That means faster, smoother, and more consistent bookings.

24/7 support for last-minute changes

Whether a traveller needs to extend a stay, switch hotels, or manage a disruption, our consultants are available around the clock to step in and resolve it.

corporate travel hw better business travel management infographic

A booking platform built for UK businesses

Our corporate booking platform gives your team one unified place to manage every part of business accommodation. It’s built for companies that want visibility, consistency, and stronger cost control without adding complexity.

Centralised dashboard for bookings, invoices, approvals, and travel spend tracking across the organisation
Mobile app for itinerary updates, hotel reminders, and managing travel plans on the go
Integrations with loyalty programmes and preferred hotel chains
Real-time visibility across all travellers, hotel stays, and booking plans
Reporting tools to monitor spend, compliance, booking trends, and overall travel expenditure

You get full oversight of your hotel programme, your policy, your travellers, and your travel spend all in one place.

Take a tour

What your business gains

When companies move hotel booking into a managed travel programme, the results are immediate: lower costs, fewer booking errors, stronger duty of care, and improved operational efficiency. By managing your business travel budget strategically, you can control expenses and maximise value from every booking.

Reduce hotel costs with negotiated rates and your corporate travel agency's preferred partner networks
Save time across the organisation with business travel tools, or over the phone or email
Improve traveller satisfaction with better hotels and smoother check-ins
Enjoy included perks and benefits at no extra cost to your business
Enhance duty of care visibility for office managers and HR teams
Consolidate accommodation data and reports to support financial planning
Know exactly how many rooms you need to negotiate better rates for group or long-term bookings

This is corporate hotel booking designed for productivity, oversight, and meaningful savings.

Reduce costs and gain full visibility on hotel spend

Hotel expenses are one of the largest components of business travel budgets. We help you take control of them with smarter reporting, supplier management, and real-time spend insights.

Access negotiated hotel rates tailored to your travel patterns
Benchmark your hotel spend against industry and regional averages
Identify cost-saving opportunities through missed-savings reports
Analyse hotel trends, traveller behaviour, and policy exceptions
Produce finance-friendly reporting that simplifies reconciliation

With better data and stronger controls, you can reduce overspend and optimise your corporate hotel programme with confidence

Support sustainable business travel

Sustainable accommodation choices are increasingly important for businesses. Our platform and travel consultants make it simple for you to prioritise eco-friendly hotel options without compromising convenience or cost.

Filter hotels by eco-certifications and sustainability ratings
Track carbon impact for hotel stays across the organisation
Report on sustainability metrics for internal and external stakeholders
Promote preferred hotels that align with your commitments

You empower your travellers to make responsible choices, and your business gains clear visibility into the environmental impact of its hotel programme.

Seamless checking in and out for corporate travellers

A smooth check-in and check-out process is essential for a productive business trip.

While we can't be physically at the hotel desk, our corporate hotel booking service is designed to reduce delays and streamline every step of your stay.

Choose a payment option that helps reduce the stress of getting the credit card out at check-in, or if you need specific requirements, we can call the hotel ahead of time. Many of our hotel partners can offer early check-in as part of our negotiated rates.

Many of our hotels also offer complimentary amenities such as free breakfast, room upgrades, and the option for late check-out. With our efficient booking process and focus on traveller convenience, you can concentrate on your business, not the logistics.

Meetings and events: effortless group bookings

Our corporate hotel booking service extends to making group bookings simple and stress-free.

Whether you’re planning a small team offsite or a large-scale conference, our experienced team will manage all the details, from securing the right number of rooms to arranging meeting spaces and coordinating catering.

We partner with a wide range of hotels offering flexible event spaces, so you can find the perfect venue for your needs. Let us handle the logistics of making group bookings, so you can focus on delivering a successful event for your company.

Prioritising traveller safety and security

The safety and security of your team is our top priority on every business trip, and we all know business travel can present unexpected challenges.

Our dedicated team is always on hand 24/7, wherever your team are, to assist with any concerns, ensuring your travellers feel safe and supported throughout their stay. With our commitment to traveller safety, you can trust that your business travel programme is in safe hands.

Our commitment to corporate social responsibility

At Corporate Traveller, we believe that responsible business goes beyond just great service; it’s about making a positive impact on the world.

Our corporate hotel booking service is committed to supporting sustainable practices across our partner hotels and your own business goals. From energy-efficient operations to comprehensive recycling programmes, we work with properties that share our values. We also actively support local charities and community initiatives, with our team dedicated to giving back wherever we operate.

By choosing us for your accommodation needs, you’re partnering with a company that cares about the environment and the communities we serve, helping you meet your own CSR goals while enjoying all the benefits of a world-class travel management service.

Make business hotel booking simple

Corporate hotel booking doesn’t need to be complex. With better tools, negotiated rates, and expert support, your business can streamline accommodation management and deliver a smoother experience for every traveller.

Serving businesses across the UK, Corporate Traveller makes it easy to manage your travel needs. Visit our platform to learn more or start booking today.

Corporate hotel booking FAQs

How does a corporate hotel booking service work?

It centralises hotel search, rates, policy controls, traveller details, and reporting into one managed booking platform, supported by travel experts.
Do businesses get lower hotel rates through a travel management company?

Yes. Companies typically access negotiated rates and preferred partner discounts not available on public sites. Some rates include bundled services that benefit business travellers, such as Wi-Fi, parking or late check-out.
Can you customise hotel policies for our organisation?

Yes. Policies can be configured by budget caps, preferred hotels, safety requirements, and booking rules.
What tools are available to track traveller safety during hotel stays?

Traveller tracking, risk alerts, and real-time location visibility help ensure duty of care compliance.
Can employees earn loyalty points when booking through a corporate platform?

Yes. Most loyalty memberships can be added to traveller profiles, so points accrue as usual.
Are car parking options available at hotels booked through your platform?

Yes. Many partner hotels offer car parking facilities, including on-site parking, electric vehicle charging points, and secure parking options. Availability and features vary by property, so details can be provided during the booking process.
Is early check-in available for corporate hotel bookings?

Early check-in is available at many hotels. It may be included in your corporate rate or may incur an additional fee.
Are there on-site or nearby restaurants for business travellers?

Most partner hotels feature on-site restaurants or are located near a variety of dining options, making it convenient for business travellers to access meals and host meetings. Thousands of our corporate rates include breakfast, making that first decision in the morning an easy one.
Do hotels offer coworking spaces or business facilities?

Several partner hotels provide access to coworking spaces, meeting rooms, and business centres, supporting productivity and collaboration during your stay. Availability can be confirmed at the time of booking.